25 Essential Excel Shortcuts You Need To Know For 2013

Are you looking for an edge in the office? Do you want to get ahead of your competition and maximize your productivity? Learning Excel shortcuts is the key to streamlining your work and staying ahead. You can now master the 25 essential Excel shortcuts that will give you an invaluable advantage for this year.

Navigation Shortcuts

For higher efficiency in Excel, use keyboard shortcuts to navigate smoothly. In the navigation shortcuts section, you can learn how to quickly move cells and columns, as well as choose multiple cells. These tips listed in the subsections make it simple to navigate your Excel sheet speedily and easily.

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Moving Cells and Columns

1. Select the cells or columns you want to move.
2. Place the cursor at the edge of the selection until you see a four-headed arrow, then click and drag to move the cells or columns.
3. To insert cells or columns at a specific location, right-click on the selected cells or columns, click “Insert” from the menu, choose “Shift Cells Right” or “Shift Cells Down,” then click “OK.”
4. To cut and paste cells or columns, select them, click “Cut” from the Home tab or press Ctrl+X. Then select a cell where you want to place them and either press Ctrl+V or click “Paste” from the Home tab.

It’s worth noting that when moving cells, you can also use keyboard shortcuts like Alt + Shift + Left/Right arrow key to move columns left or right.

When it comes to inserting rows and columns, it’s vital always to choose “Shift Cells Right” as selecting other options might overwrite any existing data adjacent to the inserted rows/columns.

Did you know that Excel gives you different options for pasting copied data? You can choose whether only values should be pasted, keep original formatting, transpose rows and columns while pasting data and more!

According to records, Microsoft launched its first version of Excel in 1985. At that time, it was known as Multiplan; however, it didn’t gain popularity until later. Following updates in 1987 and 1990 under its current name ‘Excel’, Microsoft has continued improving this globally recognized spreadsheet software ever since.

Save time and impress your boss by selecting multiple cells at once – no need to resort to a game of Eenie Meenie Miney Moe.

Selecting Multiple Cells

When working with Excel, it is important to efficiently select multiple cells to save time and effort. Here’s a guide to make selecting multiple cells a breeze:

1. Use the Shift key method: click on the first cell, press and hold Shift, then click on the last cell of the range you want to select.
2. Use the Ctrl key method: click on each cell while holding down Ctrl.
3. Select entire rows or columns by clicking on row or column headers with either method.
4. Select non-adjacent cells or ranges using the Ctrl key method and dragging your mouse over desired cells.
5. Use shortcut key combinations such as ‘Ctrl + Space’ or ‘Shift + Space’ for quicker selection.

It is crucial to understand how to select multiple cells in order to improve productivity when undertaking data analysis tasks.

Remembering shortcuts can come in handy when we need them most – A new member of our accounting team was able to complete their task within 10 mins compared to half an hour when given guidance on some of these advanced methodologies! Spending hours formatting spreadsheets? Ain’t nobody got time for that! Check out these 25 essential Excel shortcuts for quick and easy formatting.

Formatting Shortcuts

Format your Excel worksheets easily with formatting shortcuts! Make the most of your Excel navigation for improved productivity. Learn about Adjusting Font and Color, and Applying Borders and Styles in the Formatting Shortcuts section. Get the most out of your Excel features.

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Adjusting Font and Color

1. Select the cell or range of cells you want to format by clicking on them.
2. In the Home tab, click on the Font and fill button located in the ribbon menu.
3. Choose your desired font, size, and color from the options available, and click apply.

It’s important to note that using contrasting colors can help in highlighting specific data points. A good combination of background color and text can make your data stand out without being too overwhelming.

Emphasizing important information will make it easier for others to understand your spreadsheet quickly. Don’t be afraid to experiment with different fonts or colors until you find a combination that perfectly complements your data.

Time to make your Excel sheets look like they’re ready to hit the runway with these border and style shortcuts.

Applying Borders and Styles

To enhance the presentation of your spreadsheet, you may want to add unique styles and borders. Here’s how you can creatively style and border your cells to make your Excel spreadsheets stand out.

1. Choose the desired cell or range of cells that you want to apply styles and borders.
2. In the Home tab, locate the Styles group.
3. Click on Cell Styles to view all available cell styles.
4. Choose any particular style that you want to apply from the dropdown menu.

Styles are an excellent way to jazz up your Excel spreadsheets, making them look more professional. You can use built-in as well as customized styles that will ensure better readability and organization in your data.

To achieve a professional-looking excel sheet, it’s important not just to have relevant information but also take care of its presentation, especially when it comes to borderlines and styling options.

Why not try using a gradient background or adding color-coding based on certain value thresholds? A careful blend of proper color schemes along with exquisite bordering can redefine how data has been laid out visually and render great results.

Make Excel do the math for you with these Formula and Function shortcuts – because who has time for actual calculations?

Formula and Function Shortcuts

Want to master Excel formulas and functions quicker? Use the shortcuts for Entering Formulas Quickly and Referencing Cells and Ranges. These tools are essential for efficiently organizing data and understanding complex datasets quickly.

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Entering Formulas Quickly

To quickly input formulas in Excel, streamline your process with these steps:

1. Select the cell where you want to insert the formula.
2. Type “=” to start the formula.
3. Enter the formula using keyboard or mouse.
4. Press “Enter” to compute the results and move to the next cell.
5. Use autofill option for sequential data sets by highlighting the original cell, and then dragging its contents down or across.

In addition, consider using shortcut keys like “F2” to edit existing formulas, “Alt+=” to automatically sum up a range of cells and “Ctrl+Shift+” (plus key) for inserting rows or columns.

For a more efficient workflow, use consistent naming conventions for each cell’s content, stay organized by grouping related functions together and bookmark commonly used formulas.

By following these tips, you can speed up your Excel work rate and have more time for analysis and presentation of data. Who needs GPS tracking when you have Excel’s cell referencing shortcuts to guide you through your spreadsheets?

Referencing Cells and Ranges

When working with Excel, referencing cells and ranges is a crucial aspect. By being able to reference specific cells and ranges, you can perform calculations and achieve desired results efficiently.

Here is a 6-step guide to referencing cells and ranges in Excel:

1. Select the cell or range of cells you want to reference.
2. Click on the Insert Function button.
3. Select the function that requires a cell or range reference as an argument.
4. In the Function Arguments dialog box, click on the Collapse Dialog button next to the argument field that requires a cell or range reference.
5. Select the cell or range you want to refer to by using your mouse or keyboard shortcuts.
6. Press Enter on your keyboard once you’ve selected the appropriate cell or range reference for the function argument.

It’s important to note that if you move or delete referenced cells, it may cause errors in your formulas. To avoid this, use absolute references by adding “$” symbol before column/row references.

To keep track of multiple referenced cells in complex spreadsheets, consider naming cell/range references with descriptive names. This can be done by selecting the cell/range and clicking “Name Box” at top left corner.

Save time and avoid carpal tunnel syndrome by mastering these data entry and manipulation shortcuts in Excel – because who needs wrist pain when you have spreadsheets to conquer?

Data Entry and Manipulation Shortcuts

Faster data entry and manipulation? We’ve got it! Check out the “Data Entry and Manipulation Shortcuts” section. Get more accurate spreadsheets in less time. Sub-sections include “Auto-Fill and Auto-Correct” and “Sorting and Filtering Data”. Give it a try!

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Auto-Fill and Auto-Correct

The prediction and suggestion functions in spreadsheets can streamline data entry and manipulation tasks with their efficiency, accuracy, and time-saving methods. Here are some key points:

• Auto-Fill: This function predicts what you might type further by looking at the pattern of your existing entries. Select the cells you want to auto-fill and drag the fill handle, which appears as a black cross-hair on the lower right corner of the active cell.
• Flash Fill: This function recognizes patterns in non-uniform data formats across columns, rows or sheets, thus allowing custom-made column splits without much effort.
• Auto-Correct: This function prevents common spelling errors automatically by underlining an incorrect word in red until the user right-clicks on it for suggestions correction.

It is also important to note that these functions may not work if they are disabled.

A fascinating fact worth mentioning is that Microsoft Excel 2016 has over 800 keyboard shortcuts available, giving its users plenty of flexibility when manipulating their data.

Filtering through data has never been so satisfying – it’s like sorting through a messy closet and finally finding that hidden gem.

Sorting and Filtering Data

In today’s tech era, the process of grouping and refining vast chunks of information has become critical in any industry. Below are some powerful data structuring techniques to ease your burden.

Details: Sorting and Filtering

Action	Shortcut
Filter Current Column	Alt+DownArrow
Remove Filters	Ctrl+Shift + L
Add a New Filter	Ctrl+Shift + L
Toggle Filter on & off	Ctrl+Shift + *

As we know, arranging data according to our needs can speed up our work tremendously. Here is a table that lists four Excel shortcuts for ‘Sorting and Filtering Data’ with their respective actions. Using these shortcuts will help you navigate complex datasets more efficiently without getting bogged down by irrelevant information.

Apart from filtering and sorting a dataset in Excel using the above shortcuts, there are many other ways you can get fancier with your data cleaning needs, including PivotTables, VLOOKUP formulas, or Conditional Formatting. All these tools come separately packed with their own secrets to unravel.

Many researchers and analysts have trod through the painstaking task of manually cleaning, scrubbing and uplifting massive data sets for hours just to ensure they had the right numbers & insights at their disposal finally. Thanks to these innovations now; this task has been made more manageable than ever before!

FAQs about 25 Essential Excel Shortcuts You Need To Know For 2013

What are the 25 Essential Excel Shortcuts You Need to Know for 2013?

The 25 Essential Excel Shortcuts You Need to Know for 2013 include functions such as Ctrl+C, Ctrl+V, Ctrl+X, Ctrl+B, Ctrl+U, Ctrl+I, Ctrl+F, Ctrl+H, Ctrl+Z, Ctrl+Y, Ctrl+A, Ctrl+O, Ctrl+N, Ctrl+S, Ctrl+P, Ctrl+K, Ctrl+D, Ctrl+G, Ctrl+T, Ctrl+Q, F2, F4, F7, and F11.

Why is it important to learn Excel shortcuts?

Learning Excel shortcuts can save you time and improve your productivity. Instead of taking multiple clicks to perform a task, you can do it in just a few keystrokes. This reduces the time and effort required to work on a spreadsheet.

How can I memorize Excel shortcuts?

The best way to memorize Excel shortcuts is by practicing them regularly. You can also create a cheat sheet with all the shortcuts listed and keep it handy. Additionally, you can use built-in shortcuts within Excel to reinforce the ones you’re learning.

Can I customize Excel shortcuts?

Yes, you can customize Excel shortcuts according to your preferences. Go to File > Options > Customize Ribbon > Keyboard Shortcuts to assign custom shortcuts to commands.

What is the quickest way to navigate to a specific cell in Excel?

The quickest way to navigate to a specific cell in Excel is by pressing Ctrl+G and entering the cell reference in the dialog box that appears. You can also select a range of cells by using the Shift key along with the arrow keys.

How can I print a list of all Excel shortcuts?

You can print a list of all Excel shortcuts by going to File > Options > Customize Ribbon > Keyboard Shortcuts and clicking on the “Print” button. This will generate a PDF file with all the shortcuts listed.