How To Use Filter Shortcuts In Excel

Do you have a mountain of data and find it hard to manage? Excel’s filter shortcuts can help you make sense out of your data and quickly find the information you need. Learn how to use these shortcuts and save yourself time and effort.

Using Filter Shortcuts in Excel

To make Excel work easier, learn how to use filter shortcuts. These shortcuts help you search through data quickly, find what you need, and save time. Start with the basic filter shortcut (Ctrl + Shift + L). Then move on to the advanced one (Alt + A + Q). Finally, master the clearing filter shortcut (Alt + A + C). Master this section on ‘Using Filter Shortcuts in Excel’!

Basic Filter Shortcut (Ctrl + Shift + L)

The shortcut command for filtering data in Excel is a valuable way to save time. By using “Basic Filter Shortcut (Ctrl + Shift + L)”, users can quickly sort and arrange their data without additional steps or clicking through multiple menus.

A 3-Step Guide to using Basic Filter Shortcut (Ctrl + Shift + L):

1. Select the data range you wish to filter.
2. Press the keyboard shortcut keys Ctrl+Shift+L simultaneously.
3. The column headers will now have dropdown arrows enabling you to filter your data.

By utilizing this shortcut, one can streamline their workflow and optimize efficiency by bringing the required information to the forefront while lessening manual steps.

It’s also worth noting that those new to Microsoft Excel may benefit from exploring other options that would enhance their productivity, such as learning how to use VLOOKUP or Pivot Tables effectively.

According to a survey conducted by Spiceworks, “Microsoft Office Suite” remains one of the top-rated business software used worldwide.

Why waste time filtering manually when Alt + A + Q can do it all for you? Excel: putting laziness into productivity.

Advanced Filter Shortcut (Alt + A + Q)

The shortcut for filtering data, referred to as the advanced filter shortcut, can be activated using a combination of keys, Alt + A + Q. Here’s how to use it effectively.

1. Select the data you want to filter in Excel.
2. Press Alt + A + Q keys all at once to access advanced filtering capabilities.
3. In the “Advanced Filter” dialogue box that appears, select “Filter the list in place” radio button.
4. Choose your desired criteria and input range for filtering
5. Click on OK button

To note, activating this shortcut gives you more advanced filtering capabilities like choosing conditions or matching exact words.

It is worth mentioning that this filter tool allows users to rapidly search through large data sets and display only specific information needed without manually sorting through everything.

One true fact about Excel shortcuts is that Microsoft has gathered these tools in one place called Quick Access Toolbar – here you can find most common Alt keyboard shortcuts or add your own items. Alt + A + C: Because sometimes you just need to clear the clutter and start fresh (in Excel and in life).

Clearing Filter Shortcut (Alt + A + C)

To clear the filter form in Excel, use the shortcut ‘Alt + A + C’. This filter shortcut clears all filters applied to the worksheet, providing an unfiltered view of data.

To use this function follow the six-step guide below:

1. Press ‘Alt’ and release it.
2. Press ‘A’ and release it.
3. Press ‘C’, and the filter will be removed from your worksheet.
4. If you want to clear only one column’s filter, select that specific column first by clicking on its header cell.
5. Perform steps 1-3 as explained earlier to remove filters from the selected column only.
6. You may undo this action using the last command Ctrl+Z or redo using Ctrl+Y.

Excel does not provide a feature to remove multiple-filter within a single shortcut key. You must remove each filter using ‘Alt + A + C’ separately.

Pro Tip: To prevent accidental usage of any filter shortcuts in Excel, keep away any unnecessary items like newspaper clippings or snacks from your keyboard.

FAQs about How To Use Filter Shortcuts In Excel

What is the purpose of using filter shortcuts in Excel?

Filter shortcuts in Excel are designed to help users easily sort and filter data in their spreadsheets. By using keyboard shortcuts, users can quickly apply filters to columns, remove filters, and perform other common filtering tasks.

How do I access filter shortcuts in Excel?

To access filter shortcuts in Excel, you can either use the keyboard shortcuts or click on the ‘Filter’ button in the ‘Data’ tab of the Ribbon. Once the filter is applied, you can use a variety of keyboard shortcuts to sort and filter the data as needed.

What are some common filter shortcuts in Excel?

Some common filter shortcuts in Excel include Alt+down arrow to open the filter drop-down for a selected cell, Ctrl+Shift+L to toggle the filter on and off, and Ctrl+Shift+A to select the current region. There are many other shortcuts available as well, depending on the task you are trying to perform.

How do I remove filters in Excel?

To remove filters in Excel, you can either use the Ctrl+Shift+L shortcut or click on the ‘Filter’ button in the ‘Data’ tab of the Ribbon and select ‘Clear Filter’ from the drop-down menu. This will remove the filter from the current column.

Can I customize filter shortcuts in Excel?

Yes, you can customize filter shortcuts in Excel by going to ‘File’ > ‘Options’ > ‘Customize Ribbon’ and then selecting ‘Customize’ on the right-hand side. From there, you can choose ‘All Commands’ and find the specific filter command you want to customize. Once you have selected the command, you can assign a new shortcut key using the ‘Keyboard Shortcuts’ button at the bottom of the window.

How do I apply a filter based on multiple criteria in Excel?

To apply a filter based on multiple criteria in Excel, you can use the ‘Filter by Selected Cells’ option. First, select the cells you want to filter by and then click on the ‘Filter’ button in the ‘Data’ tab of the Ribbon. Choose ‘Filter by Selected Cells’ and then select the desired criteria. Excel will then filter the data based on those criteria.