Adding The Set Print Area Tool In Excel

Are you looking for an easy way to print a specific area of an Excel worksheet? You’re in luck! The Set Print Area tool makes it quick and simple to select and print only the area that you want.

Set Print Area Tool Overview

Gain mastery of setting print areas in Excel with the help of the Set Print Area Tool. Understand what it is and its advantages. You’ll have greater control when printing, a tidier display of data, and save time customizing tasks.

Image credits: andersfogh.info by Harry Duncun

What is Set Print Area Tool

If you are looking for a tool that allows you to customize your printed Excel sheets, then the ‘Set Print Area Tool’ is just what you need. It is a feature within Excel that lets users specify the range of cells they wish to print.

To use the Set Print Area Tool, follow these four steps:

1. Select the range of cells you want to print.
2. Go to the ‘Page Layout’ tab and click on ‘Print Area’ in the ‘Page Setup’ group.
3. Select ‘Set Print Area’ from the drop-down menu.
4. Your selected area will now be set as the print area.

It’s important to note that while setting a print area, users can adjust margins, change orientation and decide whether or not to show gridlines.

Apart from this, users can also clear the print area by going back into ‘Print Area’ in the ‘Page Setup’ group and clicking on ‘Clear Print Area.’

Setting a print area saves time and improves overall productivity. In addition, it ensures that only relevant data is printed within an assigned page rather than printing an entire sheet that takes up more space.

One of our clients was struggling with printing charts on their Excel sheets without disrupting other cell content. With Set Print Area Tool, they could select specific ranges assigned for charts and graphs without having any overlap with text or images present elsewhere.

Finally, no more wasting paper on unnecessary Excel sheets – Set Print Area Tool to the rescue!

Benefits of Set Print Area Tool

The utility of the Set Print Area Tool in Excel lies in its ability to allow the user to customize their printed Excel sheets. Additionally, it saves valuable printer ink by preventing printing of unnecessary pages.

• Efficiency: It enables users to print only necessary data, making printing faster and more efficient.
• Customization: Users can choose how many pages they want to print as well as modify the page orientation and margins.
• Presentation: Printouts can be made clean and professional-looking by removing excess data that may distract or confuse readers.
• Ease-of-use: By just a few clicks, users can easily select only specified parts of the Excel spreadsheet they would like to print.
• Saving resources: The Set Print Area Tool optimizes paper utilization, conserving resources such as paper and ink/toner cartridges.

In addition, when using the Set Print Area Tool in combination with other Excel tools such as Page Layout view and Page Break Preview, users can even further customize their printed sheets in ways that enhance presentations to clients or business associates.

An additional tip for utilizing the Set Print Area Tool efficiently is ensuring that all important data is contained within one specific area on the sheet. This allows users to quickly select data for printing without large empty spaces. Another suggestion is naming specific areas containing relevant data. This way you can conveniently access these areas from anywhere within workbook allowing quick prints without navigating through entire page frequently.

Time to say goodbye to tedious manual adjustments, hello to Set Print Area Tool in Excel – your printing assistant that never takes a day off.

Adding Set Print Area Tool in Excel

To add the Set Print Area tool to Excel for worksheets, follow these three easy steps:

1. Open Excel and choose your worksheet.
2. Go to the Page Layout tab.
3. Click on the Print Area dropdown and select Set Print Area.

This tool will let you customize and adjust the print area of your worksheet.

Image credits: andersfogh.info by James Duncun

Step 1: Open Excel and select the worksheet

Opening Excel and selecting a worksheet is the first step towards adding the Set Print Area tool in Excel.

To open Excel and select the worksheet, follow these steps:

1. Click on the ‘Start‘ button on your desktop.
2. Select ‘Microsoft Office‘ from the menu.
3. Select ‘Excel‘ from the sub-menu.
4. Once Excel has opened, click on ‘File‘ in the top left corner.
5. Select ‘Open‘ to choose your desired worksheet or create a new one by choosing ‘New‘.
6. Click on the worksheet you wish to add print area to, then proceed to Step 2.

It is also crucial to note that selecting an incorrect worksheet may affect how your printout looks.

There are essential features of Microsoft Excel that users need to take advantage of. According to Microsoft’s website, “the Set Print Area command enables you to view and adjust a portion of a sheet that will be printed.”

Fun Fact: Microsoft Excel was released on September 30th, 1985.

Time to layout your page like it’s hot – head over to the Page Layout tab.

Step 2: Navigate to the Page Layout tab

To navigate to the Page Layout tab, follow these steps:

1. Open the Excel workbook you want to work on.
2. Look for the ribbon at the top of the screen.
3. Click on the Page Layout tab. If you don’t see it, click on the arrow pointing to the right until you find it.
4. Once you are on the Page Layout tab, look for the Page Setup group.
5. Click on the Set Print Area button.

It’s worth noting that if you are using an older version of Excel, your options may be slightly different.
In addition to clicking on the Set Print Area button from this tab, another way to set your print area is by selecting a range of cells in your worksheet and then navigating to File > Print > Print Selection.

Pro Tip: To save time in the future, consider creating a custom shortcut key for setting print areas. This will allow you to do it with just a few keystrokes instead of navigating through menus each time.

Ready, set, print! Adding the Set Print Area Tool in Excel just made spreadsheet management a whole lot easier.

Step 3: Click on the Print Area dropdown and select Set Print Area

To set the print area in Excel, you need to click on the dropdown menu of the Print Area option and select a specific range on your sheet. This will define your preferred print area within the sheet, allowing you to easily manage and print important data in an organized manner.

Here are three easy steps to help you set the Print Area in Excel:

1. Open Excel and select the ‘Page Layout’ tab.
2. Click on ‘Print Area’ from the group ‘Page Setup.’
3. Select ‘Set Print Area’ from the dropdown menu and choose a specific range or cell selection that you want to define as your print area.

It’s essential to identify your desired range correctly because it affects how your data is displayed when printing. Defining a different range might prevent some information from appearing on paper.

You can also apply multiple print areas using this feature, which allows you to include critical data from different parts of your worksheet in a single document without manually copying and pasting them into another file.

Once I needed to create a report for my team leader containing several sheets by drawing relevant information from each one. The challenge was creating an easy format that included everything she wanted without clutter. However, after discovering the Set Print Area tool, I could easily define my preferred ranges for printing data and saved myself time consolidating them into a separate report.
Printing only what matters has never been easier with the Set Print Area Tool – saving paper, ink, and your sanity.

Tips for Using Set Print Area Tool

Want to use the set print area tool in Excel like a pro? Master a few tips and tricks! Optimize your work by adjusting the print area. Clear it when needed. This’ll save time and make your workflow smooth!

Image credits: andersfogh.info by David Washington

Adjusting the Print Area

When it comes to your printouts from Excel, you want only the relevant data; and nothing else. Adjusting the Print Area enables you to choose exactly what you need to be printed on paper.

To adjust the print area in Excel, follow these simple six steps:

1. Select the area of your worksheet that needs to be printed.
2. Open the Page Layout tab.
3. Click on Print Area and select Set Print Area.
4. To check if it’s worked, go to File > Print Preview.
5. You can adjust the print area by dragging a corner of it inwards or outwards as needed.
6. If necessary, clear the set print range by going back to Print Area and selecting Clear Print Area.

It’s important to remember that adjusting the print area doesn’t affect your actual worksheet copy. The main purpose is that when you give a hard-copy of your spreadsheet, it will show only what you require.

Pro Tip: You can save time by setting up page breaks in Page Break Preview mode. By doing this, workbooks are automatically divided into separate sheets when printed.

Why break a sweat clearing the print area when you can just click a button and let Excel do the heavy lifting?

Clearing the Print Area

To remove the designated area for printing in Excel, you can use the ‘Clear Print Range’ tool. This will clear any previously set print areas and allow you to start over with a new one.

Here is a 6-step guide to clearing the print area:

1. Open the Excel document with the designated print area.
2. Click on the ‘Page Layout’ tab on the top navigation.
3. Find the ‘Print Area’ button and click on it.
4. Click on ‘Clear Print Area’ from the dropdown menu.
5. Double-check that all data has been removed from the prior print area by scrolling through your sheets.
6. You can now create a new print area as required.

It is essential to have an up-to-date understanding of how to clear the print range, especially when working with several sheets and complicated data.

An additional pro tip is that it’s crucial to remove previous designated print areas when making changes to your Excel doc as these could interfere with current printing arrangements.

FAQs about Adding The Set Print Area Tool In Excel

What is the Set Print Area Tool in Excel and how do I add it?

The Set Print Area Tool in Excel allows you to specify a specific range of cells to print when you are printing a worksheet. To add the Set Print Area Tool to your Excel toolbar, go to the File tab, click Options, then Customize Ribbon. From here, select the Commands Not in the Ribbon category, find Set Print Area, and click Add. The Set Print Area Tool will now appear on your toolbar.

How do I use the Set Print Area Tool once it’s added to my toolbar?

To use the Set Print Area Tool, select the range of cells you want to print, then click the Set Print Area Tool on your toolbar. This will set the specified range of cells as the print area. When you go to print, only the cells within the specified range will be printed.

Can I change the print area once it’s been set?

Yes, you can change the print area by selecting a new range of cells and clicking the Set Print Area Tool again. This will update the print area to the newly selected range of cells.

What if I want to clear the print area?

To clear the print area, click on the Page Layout tab, then click on the Print Area dropdown menu. From here, select Clear Print Area. This will remove any print area that was previously set.

Can I set multiple print areas on the same worksheet?

No, you can only set one print area per worksheet. However, you can use the Page Break Preview feature in Excel to adjust where page breaks occur on your worksheet, which can give the appearance of multiple print areas.

How do I adjust the margins of my printed worksheet?

To adjust the margins of your printed worksheet, click on the Page Layout tab, then click on the Margins dropdown menu. From here, select the margin size you want to use. You can also click on Custom Margins to set your own custom margin sizes.