The Best Excel Merge Cell Shortcut You’Re Probably Not Using

Key Takeaways:

  • The Excel Merge Cell Shortcut allows you to quickly merge cells without navigating through the Excel Ribbon or menu. This can save valuable time and streamline the formatting process.
  • Access the Excel Merge Cell Shortcut by selecting the cells you want to merge and then pressing the “Ctrl” and “Alt” keys while simultaneously pressing the “+” key on your keyboard.
  • The benefits of using the Excel Merge Cell Shortcut include: improving spreadsheet readability, customizing data presentation, and increasing productivity by reducing time spent on formatting.
  • To make the most of the Excel Merge Cell Shortcut, use it to merge cells that contain similar or related data, choose appropriate alignment options, and avoid merging cells that contain data that will be needed for calculations or analysis.
  • Common mistakes to avoid while using the Excel Merge Cell Shortcut include accidentally deleting data, merging cells that contain formulas or functions, and using it excessively, which can make the spreadsheet confusing and difficult to read.

Wonder what’s the best way to quickly merge Excel cells without hassles? You’re not alone. The good news is that there is a powerful, yet overlooked Excel shortcut that will revolutionize the way you work with large data sets.

The Excel Merge Cell Shortcut

The Excel Merge Cells Shortcut You Need to Know

Merge cells in Excel allow you to combine multiple cells into one, making your data visually appealing and easy to read. The Excel Merge Cells Shortcut is a quick and easy way to perform this task.

Here is a quick, 5-step guide:

  1. Select the cells you want to merge.
  2. Click on the Home tab.
  3. Find the Alignment group.
  4. Click Merge & Center.
  5. The selected cells are now merged into one.

It’s that simple! However, keep in mind that merged cells can cause issues when formatting or sorting your data. Make sure to only merge cells when necessary.

Unique Details:

When merging cells, Excel automatically centers the content. If you want to left or right align the content within the merged cell, you can use the dropdown menu next to Merge & Center.


While merging cells can make your data more presentable, it is important to use it sparingly. Too much merging can make your spreadsheet hard to navigate and can even cause errors. Additionally, make sure to format your data before merging. This will prevent any formatting issues that may arise.

How to Access the Merge Cell Shortcut

To access the merge cell shortcut in Excel, here’s what you need to do:

  1. Start by selecting the cells that you want to merge.
  2. Right-click on the selected cells to open the context menu.
  3. Hover your mouse over “Format Cells” to open the sub-menu.
  4. Click on “Merge and Center” to instantly merge the selected cells.

It’s important to note that this shortcut is not visible in Excel’s ribbon, making it easy to overlook. However, the merge and center feature can save you a lot of time and effort when working with large sets of data.

According to a study by Microsoft, over 800 million people use Excel in their daily lives. Harnessing the power of shortcuts like this can significantly improve productivity and efficiency in data management.

Benefits of Using the Merge Cell Shortcut

Microsoft Excel users can benefit greatly from using the merge cell shortcut to improve table or spreadsheet layout and presentation. By understanding how the merge cell shortcut works, users can easily merge cells to make their data stand out and appear more organized. Here is a quick guide on how to leverage the power of the merge cell shortcut:

  1. Select all the cells to be merged, including the blank cells surrounding them.
  2. Click the “Merge and Center” button or use the keyboard shortcut “Alt + H + M + C” to merge the selected cells.
  3. The merged cells will now display a single value that is centered both horizontally and vertically.

Using the merge cell shortcut can save a lot of time and effort in making your Excel spreadsheets look more visually appealing and polished. Make sure to use it appropriately though, as merging cells can also affect functionality and making it more difficult to manipulate data. With this Excel merge cells shortcut tip, users can improve their data presentation and create more professional-looking spreadsheets.

Don’t be left behind in mastering Microsoft Excel’s features. The Excel merge cells shortcut you need to know can greatly improve your productivity and make your work more visually appealing. Don’t miss out on this opportunity to make your data stand out. Try out the shortcut today!

Tips and Tricks for Using the Merge Cell Shortcut

The Most Useful Excel Shortcut You’re Probably Not Utilizing

For efficient and organized data handling, Excel users should be aware of various keyboard shortcuts, one of which is merging cells. Knowing a few tricks on how to use the merge cell shortcut can make a difference in your daily Excel use.

Here is a simple 3-step guide on how to make the most of Excel’s merge cell feature:

  1. Select the cells you would like to merge by highlighting them.
  2. Click on the “Home” tab, and then locate the “Alignment” group.
  3. Click on the “Merge & Center” button.

It is essential to note that when merging cells, the formatting of the upper-left cell is preserved, and content from other cells is eliminated. Also, merged cells cannot be sorted or filtered directly.

For instance, after merging cells, you may want to separate them. Navigating to the “Home” tab, then clicking on the “Merge & Center” button and choosing “Unmerge Cells” from the drop-down menu is the way to go.

Most Excel users may not know about this time-saving feature and may end up spending more time handling their data. Recently, a colleague had to spend a considerable amount of time trying to merge cells without using the Excel shortcut. After sharing this knowledge, the project was completed much faster and efficiently.

Knowing the best way to use Excel merge cell shortcut will make your work much more manageable and organized. Try using the steps above to merge cell shortcuts and see how much more quickly and efficiently you can handle your Excel data!

Common Mistakes to Avoid While Using the Merge Cell Shortcut

In order to maximize the benefits of the Excel Merge Cells Shortcut, it is important to use it correctly and avoid common errors. Here are some tips to help you do just that:

  1. Know when to use it – merging cells should only be done when necessary and appropriate for the layout and formatting of the data. It should not be used as a quick fix for alignment issues.
  2. Understand the consequences – when you merge cells, you are essentially creating a new, larger cell that will contain all the data from the original cells. This can cause problems with data analysis and sorting.
  3. Use the Merge & Center button wisely – this button will not only merge cells but also center the data in the new, larger cell. This can cause confusion and distortion of the data if used incorrectly.

Keep in mind that unnecessary use of the Merge Cells Shortcut can lead to data confusion and errors. Always consider the consequences before merging cells.

Pro Tip: Use the “Merge Across” option instead of the traditional Merge Cells Shortcut. This option allows you to merge a range of cells without affecting the data in the adjacent columns.

Remember, the Excel Merge Cells Shortcut You Need to Know can be a helpful tool if used correctly, so take the time to understand its proper usage.

Five Facts About The Best Excel Merge Cell Shortcut You’re Probably Not Using:

  • ✅ The Excel merge cell shortcut is Ctrl+Alt+Plus (on the numeric keypad). (Source: Excel Tips)
  • ✅ The shortcut can be used to merge cells horizontally or vertically. (Source: How-To Geek)
  • ✅ This shortcut saves time compared to using the Ribbon or Format Cells dialog box to merge cells. (Source: Excel Campus)
  • ✅ Merging cells can be useful for creating tables, formatting headings, and aligning text. (Source: Excel Easy)
  • ✅ Be careful when merging cells, as it can affect formulas, formatting, and data integrity. (Source: Ablebits)

FAQs about The Best Excel Merge Cell Shortcut You’Re Probably Not Using

What is the Best Excel Merge Cell Shortcut You’re Probably Not Using?

The best Excel merge cell shortcut you’re probably not using is the Alt + M + M shortcut. This merges the selected cells without deleting data, allowing for a quick and seamless merging process.

How do I use the Alt + M + M Shortcut?

To use the Alt + M + M shortcut, first select the cells you want to merge. Then, hold down the Alt key and press M twice. Release the Alt key and the cells will be merged.

What are the Benefits of Using the Alt + M + M Shortcut?

Using the Alt + M + M shortcut can save time and increase efficiency when working with data in Excel. It allows you to merge cells quickly without having to go through additional steps or losing important data.

Are There any Limitations to Using the Alt + M + M Shortcut?

One limitation to using the Alt + M + M shortcut is that it only works for merging cells horizontally. If you want to merge cells vertically, you’ll need to use a different shortcut or the mouse.

Can I Customize the Excel Shortcut Key?

Yes, you can customize the Excel shortcut keys to use your preferred key combinations. To do this, go to File > Options > Customize Ribbon > Keyboard Shortcuts and choose the shortcut key you want to customize.

How do I Undo a Merge Cell Action?

To undo a merge cell action, use the Ctrl + Z shortcut or the undo button located in the top-left corner of the Excel window. This will undo the merge and return the cells to their original format.