How To Save An Excel File As A Pdf Using A Shortcut

Are you tired of the long and tedious process of saving your Excel document as a PDF? Discover a simple way to use a shortcut and save yourself time! You can now easily convert your Excel files to PDFs.

Overview

Saving an Excel file as a PDF can be convenient for sharing documents. A simple shortcut can make this process even faster. By utilizing this shortcut, you can easily convert your Excel file to a PDF format in mere seconds. This article provides step-by-step instructions for saving an Excel file as a PDF using a shortcut.

To save an Excel file as a PDF, open the file you want to convert and press “CTRL+P” to open the Print menu. Under the Printer section, select “Microsoft Print to PDF” from the drop-down menu. Then, under the Settings section, choose “Entire Workbook” or “Active Sheets” depending on your preference. Finally, click on the “Print” button and select the destination folder where you want to save the PDF.

One unique detail to note is that this shortcut can be used in any version of Excel for Windows. Additionally, this shortcut can be customized to suit your particular needs. You can modify the shortcut key or even create a new shortcut to save the PDF to a specific location.

A true story of someone who used this shortcut is that a busy executive needed to send a financial report to multiple departments. With hundreds of rows in the spreadsheet, it would have been time-consuming to convert the file into a PDF manually. However, with the help of this shortcut, the executive was able to quickly and efficiently convert the Excel file to a PDF and send it out to all necessary parties.

Keywords: 15 Excel Shortcuts for Selecting Data (Faster Data Entry)

Creating a Shortcut

To Create a Keyboard Shortcut for Saving Excel File as a PDF:

1. Open the Excel file you wish to save as a PDF.
2. Click on ‘File’ in the top left corner of the screen.
3. Click on ‘Options’, then select ‘Quick Access Toolbar’.
4. From the drop-down menu, select ‘All Commands’.
5. Scroll down to and select ‘Export to PDF or XPS’, then click on ‘Add’.

With these easy steps, you can create a keyboard shortcut within seconds. Now, every time you press the assigned shortcut, the Excel file of your choice will save as a PDF.

Aside from crucial steps, it is important to note that using keyboard shortcuts can significantly enhance your task performance. For instance, with the ’15 Excel Shortcuts for Selecting Data (Faster Data Entry)’, you can save hours of data entry time alone.

Saving as PDF

Saving your Excel file as a PDF can help you share important information while ensuring that the format remains consistent across platforms. Follow these 5 simple steps to save an Excel file as a PDF:

1. Open the Excel file you want to save as a PDF.
2. Click on “File” in the top left corner.
3. Click on “Export” and then select “Create PDF/XPS Document.”
4. Choose the options you prefer, such as setting the page range or optimizing for online viewing, and then click “Publish.”
5. Choose the folder where you want to save the PDF, give it a name, and click “Save.”

It’s important to note that if your Excel file contains sensitive information, you may want to consider password protecting the PDF. Additionally, using keyboard shortcuts, such as “Ctrl + P” for Windows or “Cmd + P” for Mac, can make the process even faster.

By following these simple steps, you can easily save an Excel file as a PDF for a polished and professional presentation. Don’t miss out on this helpful skill that can save you time and impress your colleagues. For more Excel tips and keyboard shortcuts, check out “15 Excel Shortcuts for Selecting Data (Faster Data Entry).”

FAQs about How To Save An Excel File As A Pdf Using A Shortcut

How do I save an Excel file as a PDF using a shortcut?

To save an Excel file as a PDF using a shortcut, first open the file you want to save. Then, use the keyboard shortcut “Ctrl + P” to open the print settings. From there, select “Microsoft Print to PDF” as the printer and click “Print”. Finally, choose the location and name for your PDF file and click “Save”.

Can I create a custom shortcut to save Excel files as PDFs?

Yes, it is possible to create a custom shortcut to save Excel files as PDFs. To do so, open the “Customize Ribbon” settings, select “Keyboard Shortcuts” and then choose “Customize”. In the “Categories” section, select “File Tab” and then “Save As”. Assign a new shortcut key by clicking in the “Press new shortcut key” box and pressing the desired keys. Finally, click “Assign” and then “OK” to save the changes.

What are some benefits of saving Excel files as PDFs?

Saving Excel files as PDFs provides a number of benefits, including easier sharing of documents, reduced file size, improved security, and better compatibility with various devices and software programs.

Can I save multiple Excel files as PDFs using a shortcut?

No, you cannot save multiple Excel files as PDFs using a shortcut. The shortcut only applies to the current file that is open in Excel. However, you can use other methods to batch save Excel files as PDFs, such as using a macro or a third-party software.

What if Microsoft Print to PDF is not an option in my printer selection?

If Microsoft Print to PDF is not an option in your printer selection, it may not be installed on your computer. You can download and install it from the Microsoft website or use a different PDF printer, such as Adobe Acrobat or PrimoPDF.

Can I edit the PDF file after saving it from Excel?

Yes, you can edit the PDF file after saving it from Excel, but you need a PDF editor software to do so. Some popular PDF editor software include Adobe Acrobat, Nitro Pro, and Foxit PhantomPDF. Keep in mind that not all elements from the Excel file may be editable in the PDF format.