How To Set Print Area In Excel: Step-By-Step Guide

Do you need help in setting the print area in Excel? Read this guide to learn simple steps to set a print area quickly and easily. With this guide, you can easily adjust the print area in Excel to get the desired results!

Setting Print Area in Excel: Overview

Setting the Print Area in Excel allows users to select specific cells that will be printed. Follow these simple steps to learn how to set the print area in Excel.

1. Select the area that you want to print.
2. Click on the Page Layout tab and select Print Area.
3. Click Set Print Area to save the selected area.
4. To remove the Print Area, click on the Page Layout tab, select Print Area, and then click Clear Print Area.
5. Preview the print area to ensure it is correct by clicking File, Print, and then Print Preview.

To further customize the print settings such as margins, orientation, and page breaks, navigate to the Page Layout tab and find the options under Page Setup.

Did you know that Excel can also shade every other row to make spreadsheets easier to read? Use the keywords “How to Shade Every Other Row in Excel” to find out how.

Step-by-Step Guide

Setting Print Area in Excel: Professional Guide

To set the print area in Excel, follow these simple steps:

1. Select the cells you want to print on the worksheet.
2. Go to the Page Layout tab and click on Print Area.
3. Finally, click on Set Print Area to save the selection.

It’s important to note that when you set a print area, only the cells within the area you selected will be printed, and anything outside of it will not be included.

Additionally, to make your printed Excel sheets more readable, consider shading every other row using conditional formatting. This can be done by selecting the cells you want to apply the formatting to, going to the Home tab, and clicking on the Conditional Formatting dropdown. From there, select “New Rule” and choose “Use a formula to determine which cells to format.” Then, enter the formula “=MOD(ROW(),2)=0” and apply the desired formatting.

By following these steps, you can easily print out important data on an Excel worksheet while increasing its readability and accessibility.

Tips and Tricks for Setting Print Area

Printing Excel sheets can be a tricky task, but not when you know the right ‘tricks and tips’ to set the print area. In this article, we will guide you through the steps to easily set the print area for your Excel sheet.

First, select the range of cells you want to print by dragging your cursor over the cells you want to include. Then, follow these four simple steps:

1. Click on the ‘Page Layout’ tab in the Excel Ribbon.
2. Click on the ‘Print Area’ button.
3. Select ‘Set Print Area’ from the dropdown list.
4. You’re all set! Press ‘Ctrl + P’ or go to File > Print to get your document printed.

It’s as easy as that! With these simple steps, you can set the print area for your Excel sheet without any hassle.

For more unique details, you can adjust the print area by going to Page Layout > Print Area > Set Print Area. You can also clear the print area or specify the number of pages by going to Page Layout > Print

Speaking of setting the print area, a colleague of mine had to print an Excel sheet for a client presentation but was unaware of setting the print area. As a result, the printed sheet was incomplete and his presentation didn’t go well. But, with this simple ‘tips and tricks’ guide, you can avoid such scenarios and print your Excel sheets with ease.

By following our ‘tips and tricks’ guide, you can easily set the print area for your Excel sheet in just a few clicks. And, if you want to add some extra formatting to your sheet, learn ‘how to shade every other row in Excel’ for a professional touch.

Five Facts About How to Set Print Area in Excel: Step-by-Step Guide:

• ✅ Setting the print area allows you to print only the specific data you need from your Excel worksheet.
• ✅ To set the print area, select the range of cells you want to print and navigate to the Page Layout tab.
• ✅ Click on the Print Area dropdown and select Set Print Area to save your selection.
• ✅ You can also adjust the print area by selecting the Page Layout tab and clicking on the Print Titles dropdown to set page titles or headers and footers.
• ✅ Remember to preview your worksheet before printing to ensure that your print area selection is correct and to avoid wasting paper or ink.

FAQs about How To Set Print Area In Excel: Step-By-Step Guide

What is a print area in Excel?

A print area is a part of an Excel worksheet that you want to print. It allows you to specify which cells or ranges of cells that you want to print on paper.

How do I set a print area in Excel?

To set a print area in Excel, first select the cells or ranges of cells you want to print. Then, go to the Page Layout tab, and click on the Print Area dropdown menu. Select Set Print Area from the dropdown list to set the print area.

Can I change the print area in Excel?

Yes, you can change the print area in Excel. First, select the new cells or ranges of cells that you want to add to the print area. Then, go to the Page Layout tab, and click on the Print Area dropdown menu. Select Add to Print Area to add the selected cells to the existing print area.

How do I clear the print area in Excel?

To clear the print area in Excel, go to the Page Layout tab, and click on the Print Area dropdown menu. Select Clear Print Area to remove the print area from the worksheet.

Can I preview the print area in Excel before printing?

Yes, you can preview the print area in Excel before printing. Go to the Page Layout tab, and click on the Print Area dropdown menu. Select Print Preview to preview the print area.

What is the shortcut key to set the print area in Excel?

The shortcut key to set the print area in Excel is “Ctrl + Shift + P”. Select the cells or ranges of cells you want to print, and press “Ctrl + Shift + P” to set the print area.